​The Grove Bowling Club

Grove Bowling Club – Privacy Policy

1. Introduction

Grove Bowling Club is committed to protecting the privacy and personal data of its members and visitors. This policy explains how we collect, use and store personal information in accordance with the UK General Data Protection Regulation (UK GDPR).

2. What Information We Collect

We may collect and store the following information from members and applicants:
 

• Name

• Address

• Email address

• Telephone number

• Emergency contact details (if provided)

• Vehicle registration details (for car park access)

• Membership category and playing information

• Availability for matches and club events (via club systems or apps)

3. How We Use Your Information

Your personal data is used for the administration and running of the club, including:
 

• Managing membership applications and renewals

• Communicating club news, fixtures, and events

• Organising teams and competitions

• Managing access to club facilities (including the car park ANPR system)

• Maintaining club records and complying with governing body requirements

We will only use your information for legitimate club purposes.

4. How Your Information Is Stored

Personal information is stored securely and is only accessible to authorised club officials who need it to carry out their duties. This may include the committee, membership secretary, fixtures secretary, and team captains where appropriate.

Where club systems or apps are used, they may store data securely on trusted third-party platforms.

5. Sharing Your Information

We do not sell or share your personal data with third parties for marketing purposes.

Your information may be shared where necessary with:
 

• Bowls governing bodies or leagues for competition entry

• Team captains for match organisation

• Trusted service providers used by the club (e.g., membership systems or communication tools)

6. How Long We Keep Your Data

We only keep personal information for as long as it is necessary for club administration. When membership ends, personal information will be removed or securely deleted after a reasonable period unless it is required for legal or administrative purposes.

7. Your Rights

Under data protection law, you have the right to:
 

• Request access to the personal data we hold about you

• Request correction of inaccurate information

• Request that your personal data be deleted where appropriate

• Withdraw consent for certain uses of your data

Requests can be made by contacting the club.

8. Contact

If you have any questions about how your data is used, please contact:

Grove Bowling Club
Email: secretary@grovebowlingclub.co.uk

 

Note:   If you are under 16 years of age, you will need to get your parent/guardian to fill in and sign the form on your behalf.